Project Administrative Assistant

Essential Duties:

  • Provide administrative support to project teams (e.g., meeting minutes, word processing of correspondence, permit applications, reports; proofreading/editing documents for grammar, spelling, punctuation and formatting; photocopying).
  • Track information in Project Management software, submittals, RFI's drawing logs, changes requests, issues documents as needed.
  • Prepare subcontracts, change orders, change directives, and work orders for review and action related to construction project administration.
  • Maintain project files, insurance and other requirements in accordance with established procedures.
  • Assist with and attend when required subcontractor progress, project team, and stakeholder meetings, distribute documents.
  • Collect and organize project materials and maintain project files and job folders.
  • Prepare all final close-out-documents.
  • Prepare inactive project file for historical use, place in storage and maintain accurate listing of storage files.
  • Adherence and active participation in Oliver / Hatcher’s ISO Quality Program.
  • Travel arrangements, coordinating company events, ordering supplies or other administrative assignments.

Knowledge / Experience:

  • 3 – 5 Years construction project coordination or high-level administrative experience preferred
  • Superior Microsoft Office skills
  • Sage 300 CRE experience a plus, but not required
  • Excellent time-management and multi-tasking skills
  • Strong written and verbal communication skills
  • Proven ability to multi-task various duties and responsibilities
  • Utilize effective record keeping and document management skills.
  • Ability to learn various types of computer software.

Compensation, Benefits, and Structure

  • The position is full-time and the starting salary is competitive, depending on skills and experience. The Company offers a comprehensive benefit package (health, dental, vision, disability), discretionary bonus program, 401k, paid time off and ongoing career development and training.

The Recruitment Process

  • The recruiting process is designed to ensure the right fit for both the Company and the candidate. The process will include a mixture of phone and in-person interviews and candidate assessments.

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